Register a radiation source

The Radiation Protection Act 2006 requires all radiation sources to be registered. Anyone who deals with a radiation source must also be licensed. Categories of radiation sources that require registration include:

The Radiation Protection Act 2006 requires all radiation sources to be registered. Anyone who deals with a radiation source must also be licensed.

Categories of radiation sources that require registration include:

  • X-ray apparatus
  • sealed radiation sources
  • apparatus that includes a sealed radiation source
  • accelerated particle beam apparatus
Application process

You should lodge your application as soon as a radiation source needs to be registered and no later than 7 days after taking ownership.

Exact source details such as serial numbers can be provided at a later stage if they are not available.

Please follow the application steps below:

  1. use the online form or download the Radiation Source Registration application form
  2. complete and sign the application form
  3. submit the form with the appropriate documentation and fee to the HPS

You are issued with a receipt of your application afterwards.

A third-party compliance test is also required. We can arrange this for you.

Your registration is issued once your application is approved.

You must renew your registration periodically.

The Radiation Council may consider registration applications out of session in exceptional circumstances. This doesn’t include applications submitted at short notice or after a source has been installed.

Additional documents

You may need to submit additional documents with your application. These can include:

  • Radiation Management Plan – for new applications
  • Shielding Plan – for radiation sources installed in new or renovated premises
  • Security Management Plan – for security enhanced sources
Radiation Management Plans

Radiation Management Plans (RMPs) must be created and updated at least annually. They must also be available to all people who might deal with the radiation source.

They are the primary documents that describe how a radiation source is dealt with, by whom and the procedures that manage the source and radiation exposures to people.

Your RMP should be reviewed and submitted annually with registration re-applications.

Should you require assistance in developing your RMP, several templates are provided which cover the following use of regulated radiation sources:

These templates are designed as an aid to the development of a Radiation Management Plan only.  The template may not apply to your company or organisation. As the radiation protection requirements are unique for each situation a plan which is appropriate to your situation must be prepared. ACT Health does not take responsibility or liability for any protection measures in this template. The use of the template does not imply that approval will be granted, applications are assessed by the Radiation Council.

Please consult the following documents when developing your RMP:

The RMP may apply to entire premises or organisation. It should still specifically address each registered radiation source.

You may reference your supporting safety documentation in the RMP.

If your work includes transporting sources you need to prepare a Transport Management Plan (TMP) and ensure that your radiation licence specifically permits this as a dealing.

The TMP may be part of your Radiation Management Plan or it may be a separate document.

A template is provided to assist you in developing your Transport Management Plan. ACT Health does not take responsibility or liability for any protection measures in this template. 

Shielding plan

A shielding plan details the level of shielding that is installed to protect workers and members of the public. This can include a dental, veterinary, chiropractic, or other medical premises which use ionising radiation apparatus. The plan should include floor plans, estimated dose calculations and other details that relate to radiation protection.

You must prepare and submit a shielding plan with your registration for any source that’s installed in new or renovated premises. A copy of the existing shielding plan should be submitted for a replacement source that’s installed into existing premises that hasn’t been renovated.

Please submit your shielding plan as early as possible before construction to ensure it meets all the requirements. Radiation shielding must be inspected by HPS or an accredited tester during the construction phase and before being covered by paint, plaster, floor coverings or other fittings.

Please contact us or consult the National Standard for Limiting Occupational Exposure to Ionising Radiation. You may also find the National Council on Radiation Protection and Measurements (NCRP) Report No. 147 or Structural Shielding Design for Medical X-Ray Imaging Facilities useful.

Following a decision made by the ACT Radiation Council, in a move towards national uniformity, please note the following design constraints which should now be used in radiation shielding calculations:

  • Controlled areas 2mSv/yr (40µSv/wk)
  • Other areas 0.5mSv/yr (10µSv/wk)

A controlled area, in relation to a radiation source, is a limited access area:

  • in which the exposure of persons to radiation is under the supervision of an individual in charge of radiation protection. This implies that access, occupancy and working conditions are controlled for radiation protection purposes; OR
  • to which access is subject to control and in which employees are required to follow specific procedures aimed at controlling or monitoring exposure to radiation.

If a blanket design constraint is used for an entire practice or department then this should be 0.5mSv/yr (10µSv/wk).

Shielding design height requirements from the finished floor level are:

  • no less than  2.1m for general radiography, fluoroscopy, mammography, BMD/DEXA, OPG, intraoral, dental CBCT and nuclear medicine; and 
  • no less than  2.7m or to the upper slab, whichever is the lower for CT, including SPECT/CT, PET/CT and all other non-dental CBCT unless a lower height has been authorised by the Radiation Council.
    However, for high dose areas including CT and interventional radiology, shielding design depends on a number of site-specific factors so shielding designers are asked to refer to authoritative texts which deal with these cases such as [1] and to specify height requirements greater than those indicated above, where applicable.

    [1] Sutton, D.G., Martin, C.J., Williams, J.R., Peet, D.J., Radiation Shielding for Diagnostic Radiology, 2nd Edition, British Institute of Radiology, London (2012).

Any penetrations to the shielding, such as for cables, power points, water pipes or light switches, need to be addressed with material equal to or greater than the lead equivalence of the material which was removed. 

The additional material needs to extend beyond the edges of the penetration by at least twice the offset distance*. If the location of a stud or nogging makes this impossible the additional material must return along the stud or nogging to meet the original layer of material. 

*The offset distance is the distance between the original material and the additional material.

The Radiation Council may request third party verification of installed shielding when considering a source registration application or re-application (renewal).

Security plan

The Security Plan applies to high activity sealed sources or apparatus that incorporates sealed sources only.

The Code of Practice for the Security of Radioactive Sources (2019) (RPS 11) categorises and sets security requirements for these sources. Category 1, 2 and 3 sources are considered security enhanced sources that require a greater level of security and protection. You must submit a Security Management Plan before registration for these categories of sources.

Installation notification

You must provide a notification of service (installation) before installation of a new machine. Your installer can provide you with a copy of this.

X-ray apparatus must comply with mandatory requirements about performance, quality and safety before it can be registered. We can arrange for compliance testing to occur after installation.

Applications are notified about any issues that arise during this process. Remedial action is required before the registration can progress.

Notify Online or download the Installation, service or repair of a regulated radiation source Notification form.

Following a tube change a full service report must be submitted to HPS, indicating that the equipment has been tested and meets the relevant Australian Standards.

Provided this report has been submitted to HPS, the equipment can then go back into clinical operation.

Page last updated on: 6 Sep 2019