Meeting papers and summaries

A record of meetings held by the Culture Review Oversight Group and the Culture Review Implementation Steering Group are publicly available on this page.  

Culture Review Oversight Group

After originally meeting quarterly, the Culture Review Oversight Group meets every two months (since September 2019). Following each meeting, communiques and papers are publicly available:

Culture Review Oversight Group meeting – 1 March 2021

Culture Review Oversight Group meeting – 22 June 2020

Culture Review Oversight Group meeting – 5 May 2020

Culture Review Oversight Group meeting – 27 February 2020

Culture Review Oversight Group meeting – 19 November 2019

Culture Review Oversight Group meeting – 4 September 2019

Culture Review Oversight Group meeting - 11 June 2019

Culture Review Oversight Group meeting - 28 March 2019

Culture Review Implementation Steering Group

The Culture Review Implementation Steering Group currently meets every six weeks. The Meeting Summaries for each meeting are found below.

Meeting Summary, 3 August 2020

At the twelfth meeting of the Culture Review Implementation Steering Group, members discussed the Culture Review Implementation budget for the 2020/21 financial year and the draft report by Callida Consulting on the review of Culture Review Implementation system-wide funding arrangements.

Key Actions

The Steering Group agreed:

  • to accept the four recommendations outlined by Callida Consulting in the draft report on the review of Culture Review Implementation system-wide funding arrangement.
  • on a proportional allocation of funds from the 2020/21 budget for each organisation to deliver organisation-specific initiatives.
  • for 2020/21 budget allocation towards upcoming initiatives including the conduct of the second independent annual review, conduct of two strategic workshops for the Culture Review Oversight Group and development of leadership and management training programs.
  •  to provide funding to support the implementation of a Memorandum of Understanding between the ACT and NSW Governments, and to support the development of the ACT Health Research Strategy.
Meeting Summary, 15 June 2020

At the eleventh meeting of the Culture Review Implementation Steering Group, members noted progress on the application of the Workplace Culture Framework and acknowledged the development of an Operational Guideline for the Workplace Culture Framework and Maturity Model.

The Steering Group also discussed the ACT Public Health Services Culture Review Implementation Inaugural Annual Review Report and noted a number of findings for the committee to consider at future meetings.

Key actions

The Steering Group agreed:

  • to the development of a Statement of Requirements to support the procurement proposal into a review of people management training programs in response to recommendation 16 from the Review.
  • to revised governance and reporting processes and amended funding arrangements for organisations to deliver culture change initiatives.
Meeting Summary, 20 May 2020

At the tenth meeting of the Culture Review Implementation Steering Group, members noted progress on the development of the Workplace Culture Framework an Interim Report was provided. The Interim Report is being used by some members to consider system-wide and organisation specific initiatives. the final report is expected in late May 2020. The Steering Group also discussed the development of a maturity model to support the Framework for organisations to understand where their focus should be.

Steering Group members noted that work on a number of projects had been put on hold or deferred due to the impact of COVID-19.

Meeting Summary, March 2020 (Out of Session)

The ninth meeting of the Culture Review Implementation Steering Group was held out-of-session. The Steering Group considered the implementation of a Culture Review Implementation Dashboard which seeks to improve visibility of progress against the recommendations from the Independent Review into workplace culture.

The Steering Group were provided with an update of the work to map the application of the Respect, Equity and Diversity (RED) Framework, and the RED Contact Officer process in each of the three organisations that make up the ACT public health system. Process Maps, SWOT Analysis and Process Description documents were provided.

Meeting Summary, 29 January 2020

At the eighth meeting of the Culture Review Implementation Steering Group, Associate Professor Barends, Associate Professor Capezio, Dr Curtis and Ms Hickey from the Research School of Management, ANU College of Business and Economics provided a presentation of the Workplace Change Framework’s (Framework) design process. Rapid Evidence Assessments (REAs) have been conducted to make sense of the data from workshops and interviews with staff. It is expected that the draft Framework will be available for consultation on 14 February 2020, and the final Framework will be available on 16 March 2020.

Meeting Summary, December 2019 (Out of Session)

 The seventh meeting of the Culture Review Implementation Steering Group was held out-of-session. A presentation was provided regarding intranet pages on ‘Positive Culture’, and there was acknowledgement of the substantial collaboration between Communications personnel across the three organisations. The Steering Group also endorsed: The Culture Review Implementation Communications and Engagement Strategy; and the publication of the Culture Review Implementation Communications and Engagement Plan-on-a-Page.

Meeting Summary, 30 September 2019

 At the sixth meeting of the Culture Review Implementation Steering Group, Associate Professor Barends (visiting from the Netherlands), Associate Professor Capezio and Dr Curtis provided the Steering Group with an update on their interviews and focus group meetings, acknowledged the significant improvements made across the ACT public health system since the Independent Review, and advised next steps in the development of a Workplace Culture Change Framework.

The Steering Group endorsed the request for quote seeking a consultancy to conduct the system-wide HR Functions and Resourcing Review, and noted the progress made in commencing the discussion about the system-wide application of the Respect Equity and Diversity (RED) Framework.  The Steering Group also endorsed the revised budget governance and reimbursement processes.

Meeting Summary, 6 September 2019

At the fifth meeting the Culture Review Implementation Steering Group, members noted progress of the partnership with the ANU Research School of Management, agreed on the timeframe from which workforce data would be released to the ANU, and noted the progress made by the Workforce Data Working Group.

Key actions

The Steering Group agreed:

  • to revise the HR Function Review approach and finalise this out-of-session.
  • that all organisations would provide total spend to date for initiatives that address the recommendations from the Final Report for reimbursement from the culture review implementation budget.

Organisations also provided an outline of initiatives that they are seeking central funding for up until 30 June 2020. This information would be presented and discussed at the next meeting, to support sound resourcing decisions.

Meeting Summary, 12 August 2019

At the fourth meeting of the Culture Review Implementation Steering Group, members discussed the proposed ANU partnership to develop a strategic Workplace Culture Change Framework to guide system-wide cultural change and requested that the draft contract be circulated.

Key actions

The Steering Group agreed:

  • to hold further discussions about conducting a system-wide Human Resources (HR) Functions and Resourcing Review.
  • that the budget governance process be revised and that information on culture review implementation activities be collated and approval processes for funding reimbursement be outlined.
Meeting Summary, 19 July 2019

 At the third meeting of the Culture Review Implementation Steering Group, members received a presentation from Associate Professor Alessandra Capezio and Dr Sally Curtis from the College of Business and Economics, Research School of Management at ANU and were able to explore its potential application across the three arms of the ACT public health system.
 
The presentation outlined an evidence-based approach that could potentially help frame, guide and evaluate the impact of the ACT public health system’s cultural change journey over time, and support sound decision-making.  Steering Group members were able to test the merits of the proposed approach and its possible application across the three arms of the ACT public health system.

Meeting Summary, 2 July 2019

 At the second meeting of the Culture Review Implementation Steering Group, members endorsed:

  • the revised Terms of Reference;
  • agreed to the development of a system-wide Culture Review Implementation Communications and Engagement Strategy;
  • the establishment of a Workforce Data Working Group to improve the collection of workforce data and related decision-making across the system.

Key actions

Agreement was given by the Steering Group to:

  • progress initial discussions with the Australian National University (ANU) about a partnership proposal to engage organisational behaviour expertise to support the culture change journey across the ACT public health system
  • that nominated people would meet with the Public Sector Standards Commissioner regarding the possible review of Public Standards Unit processes; and
  • that a budget governance process be developed to enable agreed culture review implementation activities to be funded from the central culture review implementation budget.
Meeting Summary, 13 May 2019

At the inaugural meeting of the Culture Review Implementation Steering Group, members discussed and refined their Terms of Reference.

They agreed that each meeting would include an update from each of the three organisations (the ACT Health Directorate, Canberra Health Services and Calvary Public Hospital Bruce) about progress. This included (but is not limited to) implementing the Independent Review recommendations, resolving staff conduct issues and responding to staff concerns.

Key actions

The Steering Group endorsed:

  • the development of a system-wide implementation plan to guide the implementation of the Independent Review recommendations; and
  • a monthly meeting schedule. 
Page last updated on: 12 Apr 2021